Privacy Policy

Privacy Policy

Introduction

This notice contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and how to contact us.

Who we are

Tom Barclay Racing Limited may collect and use certain personal information about you and is responsible for that information. When we do so we are regulated under the GDPR which applies in the UK and across the European Union.

What personal information do we collect?

We collect personal information about you when you:

  • Complete an enquiry form on our website
  • Contract directly with us
  • Contract with us as a third party
How do we collect information?

You may give us the information orally, web form, email, telephone or by letter.

How long do we keep your personal data?

All personal data is kept no longer than is necessary and the length of time will vary depending on the purpose for which your personal data was obtained:

  • In the case of an enquiry, if you choose to opt-out of marketing communications we keep your personal data only for as long as it takes to resolve your enquiry.
  • In the case of a contract concluded with Tom Barclay Racing Limited we keep your personal data for a period of seven years from the date when the contract is completed.
  • If you give us permission to contact you with marketing information we keep your personal data for a period of seven years or until you ask us to erase your data.
What is the lawful basis for you processing my information?

We must have a lawful basis for processing your information; this will vary on the circumstances of how and why we have your information, but typical examples include:

  • You have asked us to provide you with information regarding our products or services
  • You have given consent for us to process your information e.g. in relation to marketing activities
  • We are carrying out necessary steps in relation to a contract to which you are a party or prior to you entering into a contract e.g. because you wish for us to carry out a service for you.
  • In the event that processing may be necessary for the establishment, exercise or defence of legal claims.
How do we use your information?

We use the information:

  • To provide information that you may require regarding the services that we offer
  • To comply with our statutory and regulatory obligations
  • To send you marketing communications
Disclosure of your information

No information you share with us will be disclosed to any third party unless we are obliged to do so by order of a court.

How do we protect your information?

All our computers are protected by firewalls and reputable anti-virus software. External servers are similarly protected and provided by organisations we trust. Our computers and programmes are protected by passwords. Information in hard form is kept in locked drawers or filing cabinets.

Do we use cookies?

No. We do not use any software that would identify the location or type of your computer or device, or track your browsing behaviour.

What are your rights concerning our use of your personal information?

Under GDPR your rights include:

  • Right of access. You may request to see what data we hold about you.
  • Right to rectification and data quality. You may require us to correct data which are inaccurate or incomplete.
  • Right to erasure including retention and disposal. The right to be ‘forgotten’. If you have had no contract with us, this can be done immediately. If you have had a contract, we must retain relevant data for seven years. Data older than this can be deleted.
  • Right to restrict processing. In this case we can retain the data but not use it.
  • Right of data portability. This does not apply as we do not process data by automatic means.
  • Right to object, or to withdraw consent. You can ask us to stop sending you direct marketing communications (e.g. brochures or email newsletters). Note that an ‘unsubscribe’ request will stop future mailings, but that if you require your data to be deleted you must specifically notify us.

    • If you wish to exercise any of these rights, please email or write to us, and we will respond appropriately as quickly as possible. Furthermore, if you would like to discuss this policy, ask how we use your personal information, provide feedback or make a complaint please email or write to us.

Contact information

Tom Barclay Racing Limited Lee Farm Lee Road, Saunderton Lee, Princes Risborough, England, HP27 9NU

Changes to this privacy notice

This privacy notice was last updated in November 2020

We may change this privacy notice from time to time as our business and internal practices and/or applicable laws change.